2017 AGM (Mon 23 Oct 2017)

Northern Rivers Screenworks Inc
AGM 2017

This is to advise members of the upcoming annual general meeting of the members of Northern Rivers Screenworks Inc (“Screenworks”).
The details of this meeting are as follows:

 5:30pm, Monday 23 October 2017
Newrybar Hall – 13/15 Old Pacific Hwy, Newrybar NSW 2477

 Please RSVP to [email protected] by 5pm Thursday 19 October 2017.

UPDATE: Screenworks received 9 nominations for the Screenworks board. There are 9 board positions available, which means that all 9 will be automatically appointed to the Screenworks Board. The nine nominations were received from:

Deb McBride (Chairperson)
J’aimee Skippon-Volke (Vice-Chairperson)
Chris Benaud (Treasurer)
Dianne Robertson
Dustin Clare
Lois Randall
Peter Bowen
Roger Monk
William Gammon

Please see annual general meeting documentation below:

Read the AGM Agenda here

Read the 2016 AGM Minutes here

Read the Screenworks 2016/17 Annual Report and Financial Report here

Proposed changes to constitution & explanatory document: “Northern Rivers Screenworks Inc. Constitution Version: October 2017”

Nomination forms available here (NOTE: NOMINATIONS ARE NOW CLOSED)

Expectation of Board Members available here (NOTE: NOMINATIONS ARE NOW CLOSED)

At the meeting, members will have the opportunity to:

• find out about Screenworks’ operations and finances
• ask questions about the operations and finances of Screenworks
• speak about any items on the agenda
• vote on any resolutions proposed.

At the meeting, members will be asked to vote to:

• accept the minutes of the last annual general meeting
• accept the annual report
• accept the auditor’s report
• accept the annual financial statements
• appoint and pay an auditor.
• elect directors.

The following special resolution (detailed below) will be proposed at the annual general meeting:

• replace the old constitution with the document titled “Northern Rivers Screenworks Inc. Constitution Version: October 2017″.

You must be a current Screenworks member to vote at the annual general meeting, to be nominated for the board or to nominate a member for the board – Become a Screenworks Member

There will be up to nine positions on the Screenworks volunteer board of directors. All positions will be declared vacant on the night.

If you’re interested in being nominated to the board and have the energy and skills necessary to help progress this dynamic, growing organisation then please get in contact with Screenworks Chairperson to discuss further.

All members interested in being on the Screenworks Board will need to fill in the nomination form and return to Screenworks General Manager before 5pm, Mon 16 October 2017.

Nominated members for the board positions will be listed on this webpage prior to the AGM.

For more information please contact the Public Officer / General Manager Ken Crouch, [email protected]

SPECIAL RESOLUTION AT THE AGM

 Special Resolution: Changes to Northern Rivers Screenworks Inc. Constitution

Background:

1. Given that the Constitution of Northern Rivers Screenworks Inc. was adopted over a decade ago, the Screenworks Board decided that it was time to seek pro-bono legal advice to review the constitution and bring it up to date with current legislative and operational requirements.
2. The Screenworks Board believe that the proposed amendments to the Constitution (refer to attached documents) are more than appropriate given the changes to relevant governing documents (such as the Model Constitution for Incorporated Associations) and also the changes to the operations of the organisation during the past decade
3. Emma Broomfield from Locale Consulting (based in Woolgoolga NSW) has provided the Screenworks Board with legal advice in relation to the changes required to the Constitution of Northern Rivers Screenworks Inc.
4. Screenworks’ Board has prepared an Explanatory Document (attached) detailing the background and purpose for the amendments being made to the Screenworks Constitution.
5. The Screenworks Board recommends that members vote in favour of the resolution.

Proposed motion: That, in accordance with Section 39 of the Associations Incorporation Act 2009, the “Northern Rivers Screenworks Inc. Constitution” adopted on 30 August 2007 is replaced by the document titled “Northern Rivers Screenworks Inc. Constitution Version: October 2017”.

Procedural matters in relation to the proposed Special Resolution:

1. All current Screenworks members are entitled to attend the AGM and vote on the Special Resolution.
2. To be passed, the Special Resolution requires votes in its favour from not less than three quarters majority (75%) of those current Screenworks members who being eligible to do so, vote in person at the AGM.
3. The Special Resolution must be considered as a whole and cannot be altered by motions from the floor of the meeting.
4. The Screenworks Board (Executive Committee) of Northern Rivers Screenworks Inc. recommends that members vote in favour of the resolution.

Proposed changes to constitution & explanatory document: “Northern Rivers Screenworks Inc. Constitution Version: October 2017”

For more information please contact the Public Officer / General Manager Ken Crouch, [email protected]